Onboarding: How to give your employees access to Power eCard

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You have the following options to give your employees access to the Power eCard system:

1. Manual creation of a user in the backend

As an administrator, you can create new users for the Power eCard system by using the user management

To do so, select Administration > User > Create ne users in the menu.

After creating the new user you can manually send out the link to the login screen as well as the user name (e-mail adress) and the password.

2. Import a user list

The user administration can be used to import user data via a CSV list. In this case, a standard password for every user is specified in the CSV, which the user must change after his first login.

Afterwards the link as well as user name (e-mail address) and the default password can be mailed to all imported users manually.

3. Self-registration

If self-registration is enabled, all users can register themselves and create a personal account for the Power eCard system. You can find the registration form via a link from the login screen or by entering the url: domainname / register.

The following information is queried during registration:

E-Mail: E-Mail adress that is also used for login Display name: Name for personalization, e.g. in the greeting phrase “Best regards, your #Display name#”

  • User name: This can be any name you want, ideally it consists of the first letter of the first name and last name (if your e-mail changes, you can still log in using the user name)
  • Password: at least 8 characters long and 1 number included
  • Time zone: relevant for users abroad and timed dispatch, for Germany select “Central European Time”
  • Company: optional (can be used for user groups)
  • Location: optional
  • Country: optional
  • Picture / Logo: optional
The registration can be limited to certain mail domains, which has to be be set in the configuration of Power eCard. This limits the number of users.

There are three possibile methods to approve a newly registred user account:

  • Account creation withou approval:
    All users with a corresponding business mail address can log in to the system right after registration
  • Approval via double-opt-in:
    The new user has to confirm his mail adress via double-opt-in by clicking an activation link in an e-mail. The account will be created afterwards
  • Approval by an administrator:
    The user must be activated manually by the administrator after the registration. Until then, he can not log in to his account.

4. Optional software package: LDAP connection

Power eCard can be connected to the company’s LDAP system and employees can log in to the Power eCard system with their global user data.

NOTE: This software package is not part of the basic version of Power eCard and requires separate licensing.
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